Privacy Policy

Privacy and confidentiality are as important for us as they are for you.

In keeping with its approach to its service philosophy focused on customer satisfaction and security, EQUMAS complies with the following essential principles to protect the privacy of any information that you may provide to our corporate website (hereinafter referred to as “the website” or “the Site”). If you have questions or concerns regarding this Policy/Principles, you can contact us by emailing

This Privacy Policy sets forth EQUMAS’ practices regarding the collection, use and disclosure of information that you may provide through the sites and our OQMS platform. Please read this Privacy Policy before using the platform/website or submitting information to EQUMAS through the platform/website. By personal data, we mean any information which enables us to identify you, or which is capable of being associated with you, directly or indirectly, and includes any identifier, such as name, identification number, location data, IP address or online identifier. It does not include data which has been de-identified (e.g., via anonymization or pseudonymization).

1. Verification.

EQUMAS has implemented internal mechanisms to verify ongoing adherence to this policy. EQUMAS periodically verifies that this policy remains accurate, comprehensive for its intended purpose, and is accessible in accordance with applicable law.

These internal mechanisms include, e.g., regular trainings for staff and aiding persons, clients, and affiliates, keeping our systems up to date with the state-of-the-art in information security practices recommended by NIST, ISO.

2. Data Collection and Use.

2.1. Circumstances. We will use your personal data in the following circumstances:
where we need to, to perform the contract we are about to enter or have entered with you; or where it is necessary for our legitimate interests (or those of a third-party) and your interests and fundamental rights do not override those interests; or where we need to comply with a legal or regulatory obligation.

2.2. Categories of Personal Data We Collect
We may collect, use, store and transfer different kinds of personal data, as follows: Information you provide to us. EQUMAS collects the following information (identity and contact data) when you voluntarily submit it to us:

Identifiers.We collect identifiers, such as your name, telephone number, email address and company name and other contact information you may provide voluntarily (i.e., based on either an express or implied consent granted by you, whereas consent means an affirmative act or declaration by you to the data handling by EQUMAS and others as laid out in this Privacy Policy). We collect this information when you submit a whitepaper or a demo request on our website. This information may be used by EQUMAS personnel to respond to or provide you with information that you have requested or additional information which EQUMAS reasonably believes may be of interest to you. EQUMAS may also use this information for performing marketing studies or internal business research or for other commercial purposes such as (where you have opted in to receive such information) to contact you about new products or services of EQUMAS, updates relating to our company and regarding products or services from our affiliates or partners.

Communications.If you send us personal correspondence, such as e-mails, we may keep a record of that correspondence. We also periodically ask users for feedback that we use to improve our services and products and add new features. If you respond to these requests, we may keep a record of your response. In each case, we will retain that correspondence and feedback in accordance with our current Records Retention Policy and Records Retention Schedule (please see “RETENTION” below for additional details) and under applicable laws and regulations.

Information we collect from automated technologies or interactions. As you interact with our website, we may automatically collect technical data about your equipment, browsing actions and patterns. We collect this personal data by using cookies (see “COOKIES AND LOG FILES” below for further details) and other similar technologies.

Information we collect from public business registers and authorized third parties. To the extent we regard it necessary for our business purposes, we may combine information from third parties to the information we collect about you, your business, or the used device, for instance to research prospective clients. From time to time, we may purchase marketing data from third parties and add it to our existing user database, to better target our advertising and to provide pertinent offers in which we think your entity as a potential customer would be interested. To enrich our profiles of our current or prospect customers, we may tie this information to the personal data you have provided to us.

3. Sharing Your Personal Data.

We do not sell personal data to third parties.
We may share the information we collect about you in the following circumstances:

With our parent company and our subsidiaries and affiliates for the fulfillment of an upcoming or ongoing service provided to you by EQUMAS or its subsidiaries or affiliates.

With service providers who perform services on our behalf or help us in the delivery of our own products and services to you (i.e., emailing or direct mail services, marketing services, Web analytics);

If you attend a webinar or other event we co-host with one of our non-affiliated partners, both we and our co-hosting partners may collect the information you provide through the event. These partners may contact you about their products or services if you have opted in to receiving marketing communications;

We may disclose the information described above when required by law or regulation or in the good faith belief that such action is necessary in order to conform to the edicts of the law, comply with legal mandates, to prevent a crime or protect national security, to enforce our policies or agreements or terms and conditions, or to protect the rights, property, or personal safety of EQUMAS, its employees, clients, users and the public. Because EQUMAS is a US company and information collected on our Sites is stored in whole or in part in the United States, your information may become subject to U.S. law;

We may disclose and transfer your information to a third party who acquires any or all of EQUMAS, whether such acquisition is by way of merger, consolidation or purchase of all or a substantial portion of our assets. In addition, in the event EQUMAS becomes the subject of an insolvency proceeding, whether voluntary or involuntary, EQUMAS or its liquidator, administrator, receiver or administrative receiver may sell, license, or otherwise dispose of such information in a transaction approved by the court; or if you otherwise consent.

4. Your Choices.

From time to time, we send our website visitors e-mail messages with announcements, enhancements, maintenance information and general updates. If you no longer wish to receive these promotional communications, you may contact us at You may also request access to personal data about you that EQUMAS holds, and you may have the opportunity to request a correction or amendment to your personal data.

What we may need from you.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to safeguard against your personal data being disclosed to any person who has no right to receive it. We may also contact you to ask you for further information for verification and identification purposes and in relation to your request.

The Site may, from time to time, contain links to and from the websites of our partner networks, advertisers, and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these third-party sites.

5. Retention.

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

For further information on retention periods, please contact us using the details provided at the end of this Policy.

6. Technical Security.

EQUMAS has implemented appropriate technical and organizational measures to protect your information collected through the Sites, both during transmission and once we receive it. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know the same. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality. No method of transmission over the Internet, or method of electronic storage, is 100% secure, and we cannot guarantee its absolute security. In the event a data security incident does occur, EQUMAS has adopted a Data Security Incident Response

Authorized Agents. Only you, or a person you have designated in writing as your authorized agent, or who is registered with the California Secretary of State to act on your behalf, or to whom you have provided power of attorney pursuant to California Probate Code sections 4000 to 4465, (“Authorized Agent”), may make a verifiable consumer request or do not sell request related to your personal information.

If you wish to have an Authorized Agent make a request on your behalf, he or she will need to provide us with sufficient written proof that you have designated them as your Authorized Agent. We will also require you to provide sufficient information to allow us to reasonably verify that you are the person about whom we collected personal information.

Right of Non-Discrimination. You have the right not to be discriminated against for exercising the above CCPA rights.

Other California Privacy Rights. If you are a California resident, California Civil Code Section 1798.83 permits you to request a list of all third parties to which we, during the immediately preceding calendar year, have disclosed certain personally identifiable information for direct marketing purposes. We do not share personal information about consumers with third parties for their own marketing purposes and will not do so without consent. Please be aware that not all information sharing is covered by this Code section; only information sharing that is covered will be included in our response.

User-enabled global privacy controls, including “do not track.”At this time, we do not track our users’ personal information over time and across third-party websites, and we do not respond to a browser’s Do-Not-Track signals.

7. Links to Other Sites.

Our Sites may contain links to other sites. Please be aware that we do not endorse and are not responsible for the privacy practices of such other sites. The Privacy Policy presented here does not apply to such sites. You should contact these sites directly for information on their privacy policies and data collection/distribution procedures.

8. Children's Privacy.

EQUMAS does not knowingly collect information from children under the age of 13 and EQUMAS does not target its Sites or its products to children under the age of 13. If you are under 13 years of age, you may not use our Sites.